Accounts Assistant Job Description

An Accounts Assistant is an entry-level accounting position whose duties include billing and accounts payable.

An accounts assistant is typically responsible for preparing invoices, order documentation, and filing documents.

An accounts assistant may also be responsible for entering invoices and purchase orders into an accounting system.

An accounts assistant may also make deposits into bank accounts and act as the liaison between customers, vendors, and other departments within the business.

Updated on:     
September 15, 2022

Job Brief:

We're looking for an Accounts Assistant to join our team. You will be responsible for helping to manage our finances and ensuring that our accounts are up to date. If you have experience in this area and are looking for a new challenge, then we would love to hear from you.

Accounts Assistant Duties:

  • Support the management of all financial affairs including accounts payable, accounts receivable, payroll, and budgetary responsibilities.
  • Assist in preparation of financial reports and records
  • Prepare monthly financial statements
  • Assist in preparation of payroll
  • Assist in preparation of financial reports and records
  • Proactively identify, mitigate, and track recurring finance issues

Accounts Assistant Responsibilities:

  • Maintain company records and files, including accounts payable, accounts receivable, inventory and asset records
  • Assist in reviewing and entering information into accounting systems, including journal entries and purchase orders
  • Manage closing and opening of bank accounts, verify deposits and reconcile bank transactions
  • Process payroll for direct reports
  • Prepare payroll reports and review payroll files
  • Pay vendors and suppliers
  • Manage petty cash
  • Maintain office supplies inventory
  • Maintain online account access
  • Prepare, edit, and post monthly invoices, statements, and credit memos
  • Maintain supply inventory and records
  • Process payroll reconciliations, vendor checks, and redeposits
  • Other duties as assigned

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Requirements And Skills:

  • Be able to multi-task in a fast paced environment
  • Proficient in Microsoft Office suite including Word, Excel and PowerPoint
  • Highly organized and able to handle multiple priorities
  • Excellent communication, collaboration and interpersonal skills
  • Strong attention to detail and accuracy
  • Ability to handle confidential information

"We are an equal opportunity employer and are committed to building a diverse and inclusive team. We encourage applications from people of all races, religions, national origins, genders, and ages, as well as veterans and individuals with disabilities."

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