Accounts Payable Specialist Job Description

An accounts payable specialist is an individual employed by a company who is responsible for the processing and paying of invoices.

An accounts payable specialist’s main responsibility is to oversee all incoming invoices, monitor invoices for accuracy, and to ensure that all invoices are paid in full.

An accounts payable specialist helps the company’s accounting team by ensuring that all invoices are received in a timely manner and that the invoices are paid in full.

An accounts payable specialist also helps the company’s finance team ensure that all invoices are paid in full and on time.

Updated on:     
September 15, 2022

Job Brief:

We're looking for an Accounts Payable Specialist who can help us with our accounts payable process. This person will be responsible for reviewing invoices, issuing payments, and reconciling accounts. The ideal candidate will have experience in Accounts Payable and be able to work independently.

Accounts Payable Specialist Duties:

  • Performs routine accounts payable and other functions affecting administrative efficiency and control of cash
  • Maintains accounts payable records, statements, vouchers, and registers
  • Maintains accounts payable and accounts receivable databases, including electronic networks
  • Receives and distributes invoices, statements, and purchase orders for payment
  • Receiving payments from customers, vendors, and banks
  • Accepting deposits, verifying balances, and reconciling accounts
  • Paying bills, making bank deposits, and reconciling accounts
  • Processing, coding, and posting transactions to ledgers
  • Processing payroll
  • Other duties as assigned

Accounts Payable Specialist Responsibilities:

  • Prepare daily work orders, invoices, and checks, and maintain accounts payable records
  • Procure new vendors, record payments, and develop payment schedules
  • Respond to invoices from suppliers and creditors, and process wire transfers
  • Manage vendors’ accounts, including billing, payment, and reconciliation
  • Maintain the master vendor list, and reconcile vendor statements
  • Research and resolve vendor payments and costs, including cost reports
  • Maintain an accurate master vendor list

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Requirements And Skills:

  • Bachelor’s degree in accounting, finance, or business
  • 2+ years’ experience processing invoices and conducting expense reports
  • Proficiency in Microsoft Word, Excel, and PowerPoint
  • Strong organizational skills
  • Excellent written and verbal communication abilities
  • Proven ability to develop and maintain

We at [Company Name] believe that diversity is key to success. We are proud to be an Equal Opportunity Employer and are committed to building a team that reflects a wide range of backgrounds, perspectives and skills. We encourage applications from people of all races, religions, national origins, genders and ages, as well as veterans and individuals with disabilities.

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