Administrative Coordinator Job Description

An administrative coordinator, also referred to as an administrative assistant, is an employee in an administrative role who assists with meeting organization, scheduling, and other tasks.

Administrative coordinators typically work in an office setting.

Administrative coordinators are responsible for greeting visitors, answering telephones, and sending and receiving correspondence.

Administrative coordinators may also conduct secretarial duties such as faxing and copying documents.

Administrative coordinators may also handle clerical tasks, such as filing and sorting.

Updated on:     
October 7, 2022

Job Brief:

We're looking for an Administrative Coordinator to join our team. The Administrative Coordinator will be responsible for providing administrative support to the team, including scheduling meetings, maintaining files, and preparing reports. The ideal candidate will be highly organized and have excellent communication skills. If you are interested in joining our team and providing support to our operations, please submit your resume and cover letter today.

Administrative Coordinator Duties:

  • Help with various administrative activities and projects
  • Research, track, and organize information
  • Develop and maintain reports, coordinating with managers and supervisors
  • Oversee and coordinate office activities, including filing, data entry, mail, and phone
  • Maintain financial records, including accounts payable, accounts receivable, and general ledger
  • Develop procedures, maintain records, and provide support for all office activities

Administrative Coordinator Responsibilities:

  • Maintain office equipment and inventory, manage a staff of four, and oversee inventory during project phases
  • Manage research, grant applications and funding, and executive correspondence
  • Preparation for board and committee meetings
  • Maintain and update project database
  • Administer and troubleshoot accounting software, including maintaining vendor and client files
  • Work with team leaders to ensure projects are within budget and on schedule

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Requirements And Skills:

  • Proven experience in an administrative assistant role
  • Excellent communication skills
  • Knowledge of Microsoft Office (Word, Excel, PowerPoint)
  • Knowledge of general business software

At [Company Name], we provide equal opportunity for all employees and are committed to building a diverse and inclusive team. We encourage applications from people of all races, religions, national origins, genders, and ages, as well as veterans and individuals with disabilities.