Administrative Secretary Job Description

An administrative assistant is a person who performs the administrative, secretarial, or management functions of an organization.

Office management, secretarial tasks, and clerical tasks are performed by administrative assistants.

Administrative assistants provide support to the boss, usually in a managerial or executive position, by handling tasks such as scheduling meetings, answering telephone calls, managing correspondence, and performing clerical work.

They oversee routine office tasks such as organizing meetings, preparing documents, filing and retrieving documents, performing data entry, and maintaining office equipment.

Updated on:     
October 17, 2022

Job Brief:

We're looking for an Administrative Secretary to join our team and help us with our daily tasks. The ideal candidate will be well-organized, detail-oriented, and able to work independently. If you have experience in a similar role and are looking for a new challenge, we want to hear from you!

Administrative Secretary Duties:

  • Support the General Manager in all administrative functions including scheduling, invoice processing, call logs, and data entry
  • Compose correspondence and documents, draft documents, and perform other clerical duties
  • Maintain, update, and file all records, files, and information
  • Oversee the purchasing department
  • Track staff expenses
  • Oversee and maintain inventory of office supplies
  • Perform other duties as assigned

Administrative Secretary Responsibilities:

  • Manage administrative responsibilities, including answering phones, scheduling meetings, and scheduling travel and appointments
  • Contribute to company growth and sales through effective internal and external communication
  • Assist in organizing and overseeing company events and outings
  • Track performance metrics and departmental metrics
  • Maintain files, records, and reports
  • Perform other job duties as assigned

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Requirements And Skills:

  • Proficient in Microsoft Office Suite
  • Excellent keyboarding and typing skills
  • Detail-orientated, with strong organizational skills
  • Strong communication and customer service skills
  • Ability to multi-task and prioritize effectively
  • Excellent attention to detail

At [Company Name], we believe that diversity and inclusion are critical to our success. We are committed to building a team that is reflective of the communities we serve. We encourage applications from people of all races, religions, national origins, genders, and ages, as well as veterans and individuals with disabilities.