Buyer or Purchasing Agent Job Description

The buyer is the person who purchases a product from your company.

The buyer may be a customer, vendor, or partner.

The Purchasing Agent is the person who negotiates the terms of a purchase.

The Purchasing Agent is usually a department within a company, such as Purchasing or Procurement.

The Purchasing Agent is responsible to your company’s Chief Executive Officer, CFO, and/or other top management executive.

Updated on:     
September 15, 2022

Job Brief:

We're looking for a Buyer or Purchasing Agent who is detail-oriented and has experience in the industry. The ideal candidate will be able to negotiate contracts, find new suppliers, and manage relationships with existing suppliers.

Buyer or Purchasing Agent Duties:

  • Review, analyze, and audit purchasing documents, invoices, and receipts
  • Develop and maintain vendor relationships, including negotiating prices, delivery times, and quantities
  • Research and report on new and existing company inventory levels
  • Identify, evaluate, and report on potential suppliers for future purchases
  • Monitor vendor performance, including delivery times, quality issues, and adherence to contracts
  • Meet with customers and vendors when necessary to resolve issues
  • Manage and maintain product-pricing database
  • Plan and organize product inventory
  • Ensure adherence to company purchasing policies
  • Promote company image by facilitating purchasing transactions
  • Act as liaison between senior management and purchasing department
  • Maintain records of purchases, inventory, and purchases by department
  • Document and maintain purchasing and inventory policies, procedures, and practices
  • Create and maintain employee profiles, including

Buyer or Purchasing Agent Responsibilities:

  • Purchase goods and services necessary to meet company goals and inventory needs, monitor spend, and apply purchasing policies, paying invoices and reconciling accounts in a timely manner
  • Assist with initial contract formation, bid analysis, and contract negotiations
  • Work with vendors to resolve issues
  • Develop new vendors and suppliers and establish relationships
  • Perform product research, compare prices, and handle claims on defective goods
  • Maintain supplier catalogs and files, and monitor contract obligations

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Requirements And Skills:

  • Proven experience in retail or wholesale purchasing
  • 2+ years’ proven experience in a purchasing role
  • Strong analytical skills and financial acumen
  • Proven ability to plan and implement effective purchasing programs and procedures
  • Expert knowledge of procurement principles and practices, including negotiation and contract drafting

At Company Name, we are an equal opportunity employer and are committed to building a diverse and inclusive team. We encourage applications from people of all races, religions, national origins, genders, and ages. We also encourage veterans and individuals with disabilities to apply.

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