Clerical Assistant Job Description

clerical assistant job description includes a detailed overview of the key requirements, duties, responsibilities, and skills for this role.

Last update : July 14, 2023

Clerical Assistant Job Description

A clerical assistant is someone who assists someone in a clerical role, such as filing, typing, or doing clerical work.

Before the computer age, a clerical assistant’s main duties were to answer the phone, sort mail, sort documents, file documents, and help with administrative tasks.

In today’s business environment, clerical assistants perform tasks ranging from answering telephones to setting up meetings with other employees to helping customers.

While a person’s job title does change, a clerical assistant’s duties do not.

Job Brief:

We’re looking for a Clerical Assistant to help us with filing, data entry, and other office tasks. The ideal candidate will be organized, detail-oriented, and able to work independently. If you have previous office experience and are looking for a new opportunity, we want to hear from you!

Clerical Assistant Duties:

  • Prepare correspondence, faxes, and memos; send and receive faxes and e-mail
  • Type and proofread documents
  • Maintain and update contact lists; enter, update, and maintain records
  • Perform other clerical and administrative functions

Clerical Assistant Responsibilities:

  • Manage calendar and travel arrangements, and correspond with customers, vendors, and suppliers
  • Prepare reports and invoices, and perform bookkeeping functions such as accounts payable and accounts receivable
  • Prepare estimates and bid packages, and process payroll
  • Manage office supplies and inventory
  • Assist in administrative tasks such as filing and answering telephones

Requirements And Skills:

  • Bachelor’s degree
  • 3+ years’ proven experience in an administrative support role
  • Knowledge of office equipment and software, and ability to build and maintain databases
  • Knowledge of basic accounting practices
  • Highly organized, detail oriented, and capable of working in a multi-task environment

At [Company Name], we believe that diversity and inclusion are essential to our success as a business. We are committed to building a team that reflects our values of diversity and inclusion, and we encourage applications from people of all races, religions, national origins, genders, and ages, as well as veterans and individuals with disabilities.

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