Contract Administrator Job Description

A contract administrator is a person, organization, or institution that is responsible for ensuring that the terms of a contract are properly understood and carried out.

Because a contract administrator is responsible for carrying out the terms of a contract, he or she must make sure that the contract stipulates all of the necessary details.

The contract administrator must review the contract and ensure that all terms are properly documented.

The contract administrator also ensures that all obligations of contracting parties are carried out.

In many cases, contract administrators are contract managers.

Contract managers are responsible for overseeing and managing contracts during the implementation period.

Contract managers also administer contracts that are already in place.

Updated on:     
September 15, 2022

Job Brief:

We're looking for a Contract Administrator to join our team and help us manage our contracts. The ideal candidate will have experience working with contracts and be able to negotiate favorable terms for our company. If you are a motivated self-starter with strong communication and organizational skills, then we want to hear from you!

Contract Administrator Duties:

  • Research, select, and negotiate award of contracts for goods and services.
  • Develop relationships with vendors by anticipating their needs, attending industry events, and identifying their needs.
  • Prepare, issue, and monitor Requests for Proposals (RFPs).
  • Prepare Request for Quotations (RFQs).
  • Prepare Requests for Information (RFIs).
  • Automate tasks when possible to save time and costs.
  • Track and manage all aspects of the contract process.
  • Track and manage all project documents.
  • Maintain accurate records for the contract process.
  • Establish and manage relationships with vendors, designers, and contractors.
  • Assist with contract administration.
  • Document lessons learned for future contracts.
  • Research, select, and negotiate the award of contracts for goods and services.
  • Prepare, issue, and monitor Requests for Proposals (RFPs).
  • Prepare Requests for Information.

Contract Administrator Responsibilities:

  • Review, analyze, and recommend changes to company contracts to ensure compliance with legal, financial, and contractual requirements.
  • Create, update, and maintain commercial work orders, subcontracts, and service contracts.
  • Analyze contract risks and assess contract documentation to establish project performance.
  • Perform audits of contracts; review documentation, including invoices, statement, and purchase orders, to verify adherence to contract terms.
  • Track and report on KPIs.
  • Review contract terminations for legal compliance and proper termination procedures.
  • Research, prepare, and complete reports and correspondence, such as proposal documents, project status reports, and contract change requests, as requested.
  • Create and revise procurement documentation to prepare and submit requests for proposals (RFPs).
  • Research and negotiate contracts.
  • Perform financial analysis and prepare reports.

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Requirements And Skills:

  • Proven experience in a contracting administration role.
  • 2+ years’ proven experience in the field.
  • Excellent negotiation, communication, and writing skills.
  • Strong working knowledge of construction practices, industry regulations, and contract management processes.
  • Excellent time management skills.

[Company Name] is an inclusive employer that is committed to building a diverse team. We encourage applications from people of all races, religions, national origins, genders, gender identities, gender expressions and ages, as well as veterans and individuals.

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