Event Coordinator Job Description

An event coordinator coordinates the process and tasks associated with planning and carrying out an event.

Event coordinators may assist in planning the event, coordinate the event with the team that will carry out the event, or oversee the execution of the event.

Event coordinators often coordinate a variety of tasks, including planning logistics, organizing catering, decorating, and booking speakers and performers.

Updated on:     
September 15, 2022

Job Brief:

We're looking for an Event Coordinator to plan and execute amazing events that will wow our guests and leave them wanting more. The ideal candidate will have a passion for planning and coordinating events, as well as a proven track record of success in executing them. If you have a can-do attitude and are excited about the challenge of planning and coordinating events, then we want to hear from you!

Event Coordinator Duties:

  • Develop, organize, and implement event programs
  • Promote events to foster relationships with current and potential clients
  • Develop promotional materials to promote events
  • Establish and implement event budgets
  • Organize and oversee promotional items inventory
  • Develop sponsorship and volunteer recruitment programs
  • Track event expenses and income and report variances to senior management
  • Implement and manage event logistics, including venue selection, catering, entertainment, and transportation
  • Identify, research, and secure local sponsorships and potential event sponsorships
  • Develop, manage, and oversee event ticket sales and program

Event Coordinator Responsibilities:

  • Coordinate activities associated with major meetings and events that include venue selection, catering, live entertainment, and audio-visual equipment
  • Negotiate contracts, determine prices, and reconcile invoices
  • Manage budgets and supplier relationships
  • Set up off-site meetings in host venues
  • Ensure all necessary permissions are obtained and inventory levels are adequate
  • Coordinate all event paperwork
  • Conduct site-visits, facility tours, and facility walk-through
  • Meet with clients and vendors at the client's office/location or over the virtual conference system
  • Maintain and update databases, reports, spreadsheets, and reports

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Requirements And Skills:

  • Bachelor’s degree or 2+ years’ relevant work experience
  • Ability to manage and oversee numerous, complex projects
  • Ability to multitask and prioritize in a fast-paced environment
  • Knowledge of event planning and execution
  • Excellent research, writing, and organizational skills

At [Company Name], we are committed to creating a diverse and inclusive team. We encourage people of all races, religions, nationalities, genders, and expressions, and ages to apply, as well as veterans and individuals with disabilities.

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