Finance Assistant Job Description

The finance assistant fills a vital role in any office environment.

As an assistant, you assist the accounting department.

The primary tasks of the finance assistant include handling payroll, accounts payable, and accounts receivable.

These responsibilities involve making deposits, processing invoices, issuing checks to employees, and updating the company’s financial records.

The finance assistant also handles travel arrangements, sponsors social events, and organizes meetings.

Updated on:     
September 15, 2022

Job Brief:

We're looking for a Finance Assistant to join our team! You will be responsible for helping with financial planning and analysis, as well as providing support to the rest of the finance team. If you're looking for an opportunity to get your foot in the door of a great company, this is the perfect role for you!

Finance Assistant Duties:

  • Receive and record all vendor invoices, paying all invoices weekly
  • Process all credit card statements in QuickBooks and send out all invoices
  • Process all payments made in QuickBooks, pay all vendors bi-weekly
  • Process all deposit requests, pay all vendors monthly
  • Process all monthly expenses, pay all vendors monthly
  • Create a quarterly budget, track monthly expenses against budget
  • Process all accounts receivable, pay all vendors monthly
  • Process all accounts payable, pay all vendors monthly
  • Process all monthly payroll, pay all vendors monthly
  • Track all payments, ensure all funds are received and spent appropriately
  • Manage all petty cash, pay all vendors monthly
  • Receive and record all deposits, submit cheques
  • Coordination of monthly bank reconciliations, send all to accountant

Finance Assistant Responsibilities:

  • Become familiar with the company's accounting practices and procedures
  • Assist the general manager with preparing, reviewing, and analyzing operating reports, budgets, and financial statements
  • Successfully manage accounts receivable and payable, banking and cash management, and payroll
  • Conduct financial research, analyze data, and prepare special projects
  • Perform month-end closing activities, assist with the annual budgeting process, and prepare and process payroll
  • Identify and resolve financial and operational issues
  • Maintain confidentiality of all financial-related information

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Requirements And Skills:

  • Bachelor’s degree in finance
  • Knowledge of accounting software
  • Knowledge of budgeting and cash flow management
  • Ability to manage multiple deadlines simultaneously
  • Excellent written and verbal communication skills

At [Company Name], we believe that diversity and inclusion are essential to our success as an organization. We are committed to building a team that reflects our diverse community, and we encourage applications from people of all backgrounds, experiences, and perspectives.

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