Legal Receptionist Job Description

A legal receptionist is a person who answers telephone calls and transfers calls when appropriate or transfers them to the appropriate person.

A legal receptionist may also take messages, take and relay messages, and may be responsible for opening and closing the office.

They may be responsible for assisting clients with filing their pleadings and making travel arrangements.

A legal receptionist may also be responsible for scheduling appointments and following up with them to ensure they are kept.

They may also be responsible for contacting clients when their case has been settled.

Updated on:     
October 7, 2022

Job Brief:

We're looking for a Legal Receptionist to work in our busy law firm. The successful candidate will be responsible for greeting clients and visitors, answering phones, and providing general administrative support to our legal team. If you have excellent customer service skills and are interested in working in the legal field, we want to hear from you!

Legal Receptionist Duties:

  • Perform administrative tasks related to managing and coordinating that of the company
  • Maintain company calendar and schedules
  • Maintain and update records and documents
  • Conduct research to ensure adequate and accurate legal information
  • Serve as company liaison between employees and outside counsel
  • Conduct administrative support to the secretary and paralegals
  • Effectively schedule and coordinate meetings and appointments
  • Develop and maintain an organized filing system
  • Create and assemble documents
  • Open and close office, including arranging for supplies, equipment, and mail

Legal Receptionist Responsibilities:

  • Assist attorneys and paralegals with a variety of duties including phone reception, document production, and scheduling
  • Conduct legal research and prepare legal documents
  • Conduct administrative tasks, such as organizing files, updating databases, and arranging client meetings
  • Manage and maintain the reception area and office equipment
  • Ensure all staff members are knowledgeable of company policies and procedures
  • Assist with marketing projects, such as company events and involvement with chambers of commerce and bar associations

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Requirements And Skills:

  • Bachelor's degree
  • 1-2 years of prior legal office experience
  • Strong interpersonal skills and a professional demeanor
  • Good verbal and written communication skills
  • Knowledge of legal office procedures
  • Strong organization, time-management, and prioritization skills

[Company Name] is committed to diversity and inclusion. We encourage applications from people of all races, religions, national origins, genders and ages. We are especially interested in candidates who can contribute to the diversity of our team.