Office Coordinator Job Description

The office coordinator is in charge of the administrative work in an office.

The coordinator handles things such as answering phones, greeting visitors, and scheduling appointments.

The coordinator is often the first person most people see when they walk into an office.

Office coordinators perform many of the same duties as administrative assistants.

However, office coordinators often focus on office management, whereas administrative assistants focus on performing administrative tasks.

The job duties, skills, and responsibilities of an office coordinator may vary depending on the size of the organization.

Larger organizations may have more administrative support.

Updated on:     
October 7, 2022

Job Brief:

We're looking for an Office Coordinator who will be responsible for a variety of administrative and clerical tasks. He/she will be answer phones, schedule appointments, and greet visitors. Additionally, the Office Coordinator will maintain files, compile reports, and support the office staff.

Office Coordinator Duties:

  • Assist in ensuring daily office productivity, efficiency, and work-place standards are met.
  • Provide support to multiple members of the organization by coordinating meetings and appointments as well as phone, fax, and mail operations.
  • Maintain accurate records of all financial transactions.
  • Provide administrative support in event of personnel turnover.
  • Conduct research, compile information, and analyze data.
  • Work with managers to develop and implement business plans for projects.

Office Coordinator Responsibilities:

  • Maintain office operations, including purchasing office supplies, keeping office clean, maintaining a filing system, and answering phones.
  • Support a disciplined work environment by enforcing policies, procedures, and standards of performance.
  • Maintain strict confidentiality guidelines to protect client information.
  • Coordinate and schedule meetings and conference calls, including arranging catering, rooms, meeting rooms, equipment, and supplies.
  • Maintain and update calendars, reports, and spreadsheets.

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Requirements And Skills:

  • Proven experience in a front desk administrative role.
  • Strong customer service, organizational, and multi-tasking skills.
  • Ability to manage multiple projects simultaneously with a constant eye on quality.
  • Knowledge of Microsoft technology, including Excel.
  • Knowledge of operational procedures.

We're committed to building a diverse and inclusive team at [Company Name]. We encourage applications from people of all races, religions, national origins, genders, , and ages. We're also interested in hearing from veterans and individuals with disabilities.