Office Manager Job Description

The office manager is the office administrator of a company that is tasked with overseeing and running the day-to-day operations of the office. Office manager creates, implements, assesses, and maintains efficient work procedures.

Office manager job description template includes a detailed overview of the key requirements, duties, responsibilities, and skills for this role. It's optimized for posting on online job boards or careers pages and easy to customize this template for your company.

Updated on:     
October 18, 2022

Job Brief:

We're looking for an Office Manager to join our team and help us keep our office running smoothly. The ideal candidate will have experience in managing an office, be organized and detail oriented, and have excellent communication skills. If you're looking for a challenging and rewarding position, please submit your resume and cover letter today.

Office Manager Duties:

  • Manage customer contact via phone, mail, fax, and email, as well as in-person visits-Receive and sort incoming mail, answer customer service phone inquiries, and route emails to the appropriate personnel.
  • Maintain and oversee office and warehouse inventory, and order office supplies as needed.
  • Research, select, and maintain office equipment, as well as software and hardware for company use.
  • Be familiar with office procedures, including insurance, insurance matters, and payroll.

Office Manager Responsibilities:

  • Manage administrative functions including scheduling, phone coverage, and correspondence.
  • With company direction, serve as point person for internal communications.
  • Manage vendor relationships and contract renewals.
  • Develop and maintain databases of new and existing customers, prospects, and vendors.
  • Maintain office operations.
  • Assist in administration of employee benefits.
  • Manage office expenses.
  • Oversee office management tasks, including updating inventory, ordering supplies, and conducting audits.
  • Maintain and update inventory records for goods on hand.

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Requirements And Skills:

  • Professional receptionist experience, or the equivalent.
  • Proficient in Microsoft Office Suite.
  • Experience working in a fast-paced environment.
  • Strong communication and organizational skills.
  • Proven ability to work independently and as part of a team.
  • Excellent interpersonal and customer service skills.
  • Knowledge of administrative functions, including.

At [Company Name], we believe that diversity and inclusion are essential to success. We are committed to building a team that reflects a wide range of perspectives, experiences, and backgrounds. We strongly encourage applications from people of all races, religions, national origins, genders, , and ages.

Frequently Asked Questions:

How important is an office manager?

  • Achieves targets
  • Optimum use of resources
  • Minimize costs
  • Smoothens flow of work
  • Helps in marinating an office efficiency
  • Manage survival and growth
  • Provide innovation
  • Helps in retaining talent and inculcating sense of loyalty in office staff
  • Provide leadership
  • Manage change
  • Maintain public relations
  • Social benefits

What are some of the top responsibilities asked from an office manger?

Maintains office services by planning office operations and procedures, creating file systems, handling mail, preparing payroll, arranging office operations and procedures, and allocating and supervising clerical tasks.

What are office manager's major duties?

The duties and responsibilities of an office manager typically involve supervising administrative assistants, greeting and guiding guests, and managing or assigning routine office work.

Who does an office manager work with?

Office Managers interact with Administrative Assistants, Office Assistants, HR Assistants, and Receptionists. They generally report to Business Owners, Directors, or Department Heads.