Party Planner Job Description

Party planner is a term used to describe a person who organizes parties.

A party planner helps organized birthday parties, baby showers, bridal showers, family reunions, anniversaries, weddings, business events, or any other party.

Party planners can work with clients to brainstorm ideas for parties, plan a budget, find vendors, and facilitate arrangements.

Party planners may also act as a liaison between the client and vendors.

Party planners may stay on site the day of a party, or they may plan in advance and send the vendors instructions on how to set up.

Updated on:     
September 15, 2022

Job Brief:

We're looking for a Party Planner to help us with our upcoming event. We need someone who is organized and can handle all of the details.

Party Planner Duties:

  • Create, plan, and coordinate events
  • Manage client and vendor relations
  • Ensure that client experience exceeds expectations
  • Provide leadership and presentation skills
  • Perform administrative tasks
  • Manage event budgets
  • Review existing event processes and make recommendations for improvements
  • Maintain comprehensive event records
  • Assist with preparation and distribution of event materials
  • Provide support during event

Party Planner Responsibilities:

  • Maintain relationships with party and event vendors, including caterers, florists, bands, DJs, entertainers, photographers, and videographers
  • Meet with party planners who have requested space and discuss event details, needs, and expectations
  • Manage all correspondence with vendors
  • Develop, maintain, and distribute event timelines and plans
  • Mediate customer complaints and disputes
  • Maintain customer database by updating customer information
  • Conceive of themes, themes, and décor for events
  • Coordinate event logistics, including decorating, setup, cleanup, breakdown, and attendee transportation
  • Maintain inventory and ordering of supplies and event equipment
  • Research and locate new products and services, and develop relationships with vendors
  • Plan, organize, and oversee events
  • Publicize events through social media and company website

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Requirements And Skills:

  • Bachelor’s degree in hospitality, marketing, or a related field
  • 3+ years experience in event and/or party planning, including planning an event or party for 30-100 guests
  • Ability to create unique event themes and packages
  • Strong organizational skills with attention to detail

We at [Company Name] believe that diversity is key to success. We are equal opportunity employers and are committed to building a team that is diverse and inclusive. We encourage applications from people of all races, religions, national origins, genders, and ages, as well as veterans and individuals with disabilities.

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