Procurement Officer Job Description

A procurement officer is any individual responsible for acquiring goods or services for an organization.

A procurement officer performs various functions to allow for the efficient procurement of products and services.

They oversee the entire procurement process including contract negotiation, vendor selection, negotiation of sale price and payment methods, and contract administration.

Additionally, a procurement officer is responsible for ensuring compliance with federal, state, and local laws.

Procurement officers are typically employed by a government, non-profit, or private sector organization.

Procurement officers also known as procurement coordinators, procurement directors, and purchasing agents.

Updated on:     
September 15, 2022

Job Brief:

We're looking for a Procurement Officer to join our team. You will be responsible for sourcing and procuring goods and services for our company. You will work closely with our team of buyers and suppliers to ensure that we are getting the best possible prices for the goods and services we need. If you are a motivated and detail-oriented individual with a passion for procurement, we want to hear from you!

Procurement Officer Duties:

  • Review procurement documents and prepare orders
  • Negotiate contracts with suppliers
  • Develop and monitor cost-reduction strategies
  • Develop and monitor inventory control procedures
  • Develop and monitor purchasing policies
  • Manage vendors
  • Develop and implement IT policy within the procurement department
  • Monitor supplier performance
  • Meet with suppliers when needed
  • Understand, analyze, and evaluate enterprise-wide procurement requirements for products and services

Procurement Officer Responsibilities:

  • Develop and maintain strong relationships with vendors, subcontractors, and suppliers
  • Encourage continuous improvement in competitive bidding practices
  • Track and schedule all materials, equipment, and personnel purchase orders
  • Open new accounts as needed
  • Track inventory levels and manage purchasing activities
  • Develop and maintain inventory control procedures
  • Manage claims and losses
  • Review supplier proposals and invoices
  • Discuss and analyze material and equipment needs with architects and engineers
  • Track and report budgets by month, budget variance, and actual budget
  • Improve operations through process improvements
  • Develop and implement systems to monitor vendor performance
  • Attend vendor meetings
  • Develop cost control plans
  • Document policies and procedures
  • Coordinate with staff, operations personnel, and outside agencies to ensure materials, equipment, and services are available when needed
  • Assist with contract

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Requirements And Skills:

  • Bachelor’s degree in business, finance, or a related field
  • 2+ years experience in procurement, contract management, or supply chain
  • Excellent communication skills, both verbal and written
  • Strong analytical and decision-making skills, and demonstrated ability to synthesize information from many sources

We're committed to building a diverse and inclusive team at Company Name. People of all races, religions, national origins, genders, , , gender expressions, and ages are encouraged to apply, as well as veterans and individuals with disabilities.

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