Program Administrator Job Description

A program administrator or program manager is the individual who is responsible for planning, organizing, and directing a particular project or program.

Program administrators are in charge of the overall management of a program, including directing it, motivating people, allocating resources, and controlling costs.

Updated on:     
October 7, 2022

Job Brief:

We're looking for a Program Administrator to join our team. The ideal candidate will have experience working in a fast-paced environment and be able to juggle multiple tasks at once. If you're a self-starter with a can-do attitude, we want to hear from you!

Program Administrator Duties:

  • Help develop and maintain project-related schedules, budgets, and organizational initiatives
  • Plan, coordinate, and manage all administrative (e.g., payroll, human resources, facilities, security) matters
  • Develop, oversee, and enforce operational policies for all administrative functions
  • Create and implement new administrative processes and policies as the organization evolves
  • Maintain accurate, current, and complete records of all administrative activities
  • Plan and oversee all administrative staffing needs
  • Coordinate with administrative departments to ensure smooth operations
  • Assist with filing a 1099

Program Administrator Responsibilities:

  • Support a multi-disciplinary team of engineers, architects, construction managers, and project managers in assigning, reviewing, and approving project documents and deliverables
  • Maintain and update the Intranet-based project management database and project documentation system
  • Maintain and update project financial models
  • Perform administrative tasks such as issuing project change orders, issuing purchase orders, billing, and purchasing
  • Maintain project files, including technical reports and design documents, and maintain spreadsheets and databases
  • Perform other job duties as assigned

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Requirements And Skills:

  • Proven experience in a similar role
  • Expert knowledge of all phases of production management
  • Excellent communication, verbal and written
  • Excellent managerial ability
  • Strong interpersonal skills
  • Strong organizational, planning, and writing skills

"At Company Name, we believe that diversity and inclusion are critical to our success. We are committed to building a team that is reflective of the myriad backgrounds, experiences and perspectives of our global workforce. We encourage applications from people of all races, religions, national origins, genders, and ages, as well as veterans and individuals with disabilities."