Purchasing Assistant Job Description

Purchasing assistants are middle-level managerial employees or assistants who support the purchasing department.

Purchasing assistants perform clerical tasks, such as processing purchase orders, keeping track of inventory, and managing the completion of requisition forms.

It is also the job of purchasing assistants to educate and train new employees on the purchasing process, supervise the purchasing process and communications with suppliers, and answer orders for office supplies.

Purchasing assistants are also known as purchasing clerks, purchasing clerks and assistants, purchasing clerks, purchasing assistants, and purchasing assistants and clerks.

Updated on:     
October 7, 2022

Job Brief:

We're looking for a Purchasing Assistant to join our team. The ideal candidate will have experience working in a purchasing or administrative role, and will be able to handle a variety of tasks with accuracy and attention to detail. If you're interested in joining our team and growing with our company, we'd love to hear from you.

Purchasing Assistant Duties:

  • Support the purchasing department in procurement of materials, supplies and equipment
  • Identify, evaluate, and select suppliers
  • Maintain complete and accurate records of purchase orders, invoices, delivery confirmations, payment receipts, etc.
  • Receive, prepare, and process incoming correspondence
  • Perform clerical duties such as filing, sorting, and general office support
  • Process, track, and reconcile accounts payable
  • Process, track, and reconcile accounts receivable
  • Assist in preparation of invoices and statements
  • Ability to multi-task and prioritize

Purchasing Assistant Responsibilities:

  • Obtain, track, and update purchase orders for services, supplies, and inventory
  • Maintain vendor and supplier files, and prepare bid packages
  • Assist in the review and negotiation of contracts
  • Manage and process accounts payable
  • Assist with issue identification and resolution

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Requirements And Skills:

  • Bachelor’s degree in business or trade school
  • Experience in buying, managing, and delivering supplies
  • Knowledge of basic business math and accounting skills
  • Highly organized, with advanced time-management skills

Company Name is proud to be an Equal Opportunity Employer. We believe that diversity and inclusion are key to building a strong and successful team. We encourage applications from people of all races, religions, national origins, genders, and ages, as well as veterans and individuals with disabilities.