Senior Administrative Assistant Job Description

The senior administrative assistant is a team member who performs a variety of administrative duties and typically reports to an administrative manager or supervisor.

Duties performed by a senior administrative assistant generally consist of a variety of office and administrative duties.

A senior administrative assistant may handle a variety of tasks, including monitoring of incoming and outgoing mail, answering telephone inquiries, processing credit card transactions, and scheduling appointments.

A senior administrative assistant may also perform data entry and word processing tasks.

Tasks for this type of administrative assistant may include entering invoices, memos, correspondence, and meeting notes into computer-based systems or word processing software.

Updated on:     
September 15, 2022

Job Brief:

We're looking for a Senior Administrative Assistant who is organized and efficient, with excellent written and verbal communication skills. The ideal candidate will have experience managing a busy office, and be able to handle multiple tasks simultaneously. If you are a self-starter with a positive attitude and a passion for helping others, we want to hear from you!

Senior Administrative Assistant Duties:

  • Assist the General Manager and Operations Manager as needed.
  • Provide administrative support to the General Manager and Operations Manager.
  • Investigate and assist with any administrative issues arising.
  • Follow up with all managers.
  • Investigate and resolve any administrative issues.
  • Attend to any and all administrative needs.
  • Coordinate the day to day operations of the office.
  • Oversee the employees.
  • Preparing reports.
  • Attend to any and all administrative needs.

Senior Administrative Assistant Responsibilities:

  • Maintain company contact lists including addresses, phone numbers, email addresses, and titles.
  • Provide administrative support as needed for executive administrative professionals.
  • Research, compile, and compose information as requested by executives.
  • Manage expense reports.
  • Maintain email inbox and calendar for executive correspondence.
  • Perform other responsibilities as assigned.

Ready to transform your hiring process?

We offer a full range of hiring and recruiting solutions for every step in the process. We'll help you find and hire the right candidates.
Post this job for free
green check mark symbol
Free Plan
green check mark symbol
No credit card required

Requirements And Skills:

  • Bachelor's degree or equivalent work experience.
  • Strong communication, presentation, and writing skills.
  • Ability to multi-task, prioritize tasks, and meet deadlines.
  • Excellent computer skills, including MS Word, Excel, PowerPoint, Outlook.
  • Knowledge of QuickBooks, Excel, and Outlook.

We at [Company Name] believe that diversity is key to a successful team. We encourage applications from people of all races, religions, national origins, genders, , and ages. We are an equal opportunity employer committed to building a diverse and inclusive team.

Share this article
Administrative Assistant
<h3 id=""><strong id="">What are the daily duties of an Administrative Assistant?</strong></h3><p id=""><strong id="">Bookkeeping</strong></p><p id="">In some offices, administrative assistants may be responsible for keeping track of and tracking expenses. Spreadsheet creation and expense reporting to the office manager are only two examples of such tasks. As a result, some administrative assistants can be expected to be familiar with Microsoft Excel or another office bookkeeping software.</p><p id=""><strong id="">Scheduling and preparation</strong></p><p id="">Administrative assistants may also be in charge of organizing meetings and luncheons. This can entail looking into vendor pricing or making inquiries regarding participant availability. Making presentation materials and setting up appointments are examples of additional responsibilities.</p><p id=""><strong id="">Documentation</strong></p><p id="">Administrative assistants can assist office staff with documentation. Assistants may also need to type, edit, and proofread documents in addition to maintaining, organizing, and keeping files. Some assistants could be required to take dictation or record meeting minutes.</p><p id="">‍</p><p id="">They also have specialized job duties. In some industries, having substantial professional expertise may be a requirement for administrative assistants. As a result, these assistants' tasks could be more specialized. For instance, administrative assistants in the legal field might need to have a solid grasp of legal terms and practices, whereas medical assistants could also need to be proficient in liaising with insurance companies and comprehending medical records.</p><p id="">‍</p><h3 id=""><strong id="">How can you determine if a candidate is qualified as an Administrative Assistant?</strong></h3><ul id=""><li id="">List the duties that your administrative assistant must be capable of performing. </li><li id="">Review the highlighted talents for the position in your job description. </li><li id="">To establish compatibility, compare the abilities listed on their résumé to those in your job description. </li><li id="">Look at the section about work experience. Previous work experience as an Administrative Assistant or in a related role like a Receptionist or Office Assistant can be helpful. </li><li id="">Identify any potential benefits from their educational background for the position of administrative assistant.</li><li id=""> One candidate who claims their eligibility has an associate's degree in business administration and certificates in Outlook, Excel, and professional assistance. ‍</li></ul><p id="">‍</p><h3 id=""><strong id="">What is the difference between Receptionists and Administrative Assistants?</strong></h3><p id="">Receptionists and administrative assistants can share similar functions. Many of their core responsibilities revolve around maintaining and optimizing the workflow of the departments in the company.</p><p id="">Here is where they vary:</p><ul id=""><li id="">Receptionists work at the front desk. Administrative assistants mainly work in the back office.</li><li id="">Receptionists usually stay at the front desk to greet visitors. Administrative assistants may move throughout the office to perform their tasks.</li><li id="">Receptionists can perform some administrative tasks when needed alongside their front desk work. Administrative assistants work primarily on administrative tasks.</li><li id="">The workload of receptionists becomes heavy during days with a large volume of visitors. The workload of administrative assistants becomes heavy depending on how busy the back office gets.</li></ul><p id="">‍</p><h3 id=""><strong id="">Who do Administrative Assistants work with?</strong></h3><p id="">Unless they are assigned directly to the CEO or another executive, administrative assistants normally report to a managing director. In smaller businesses, the majority of administrative assistants serve all of the office personnel as well as the managers and employees of various departments.</p><p id="">‍</p><h3 id=""><strong id="">What are the top skills of an administrative assistant?</strong></h3><p id="">First of all, strong written communication skills, verbal communication, and organization. Administrative assistants typically have full to-do lists and must be able to effectively manage their time to finish their duties by a set deadline.&nbsp; It’s important to be familiar with Microsoft Office software like Excel, Word, PowerPoint, Outlook, and more. It’s also not uncommon for admin assistants to help input data into a customer relationship management (CRM) system, customer service platform, or virtual help desk.&nbsp;</p><p id="">‍</p><h3 id="">What are employer expectations from an administrative assistant job?</h3><p id="">Employers need candidates with expertise, a diverse skill set, character qualities, and attitudes. They consist of:</p><ul id=""><li id="">Being well-organized.</li><li id="">Being courteous.</li><li id="">Reliability.</li><li id="">Strong work ethic.</li><li id="">Productivity.</li><li id="">Professionalism.</li><li id="">Problem-solving and critical thinking skills.</li><li id="">Good technical, interpersonal, and communication skills.</li><li id="">Customer focus.</li><li id="">Discretion.</li><li id="">Multitasking ability.</li><li id="">Teamwork and collaboration skills.</li><li id="">Time management.</li></ul>

Create the perfect job posts and post it to 2000+ job boards

Sign Up For Free  
Free Plan
No credit card required