Staff Assistant Job Description

Staff Assistant is a person who provides clerical support to a staff or manager.

They perform a variety of tasks, including greeting visitors, taking messages, and scheduling meetings.

They are often the first to meet and greet visitors.

Additionally, staff assistants also perform office duties such as data entry, answering telephones, and typing.

They may take inventory, process orders, and send out emails and faxes.

Updated on:     
October 7, 2022

Job Brief:

We're looking for a Staff Assistant who is organized and detail oriented to help us with our daily tasks. This person must be able to work independently and be able to take direction well. The ideal candidate for this position is someone who is proactive and takes initiative to get the job done.

Staff Assistant Duties:

  • Provide administrative support to the General Manager
  • Assist with establishing budgets, monitoring performance, and conducting analyses
  • Maintain and update office records and files, ensuring compliance to records management procedures
  • Perform clerical functions, such as sorting mail, preparing correspondence, arranging meetings, and ordering office supplies
  • Perform administrative and financial functions, such as preparing and reviewing invoices and reports
  • Assist with purchasing, organizing, and maintaining company assets
  • Conduct background checks and provide administrative support to the General Manager
  • Maintain attendance records
  • Maintain and update records in databases
  • Maintain and support office computer systems, software, and equipment
  • Maintain office equipment, including printers, computers, and copiers
  • Maintain company vehicles and equipment
  • Research, analyze, and resolve problems
  • Update and maintain records, files,

Staff Assistant Responsibilities:

  • Assist in daily operations, including sales, financial, MIS, and customer support, while upholding the company's core values and reporting to senior staff members as needed
  • Assist in setting up and maintaining office supplies, office equipment, and inventory
  • Schedule appointments, meetings, and travel arrangements
  • Complete all administrative tasks, including expense reports, expense reimbursements, checks and deposits, and month-end closeout
  • Attend internal and external meetings and functions, and handle logistics including set up, food ordering, and reporting
  • Perform general secretarial and administrative duties, including answering phone calls, scheduling, and filing

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Requirements And Skills:

  • Bachelor’s degree from an accredited college or university in a business-related field or the equivalent combination of education and experience
  • 1-2 years’ relevant experience
  • Knowledge of advance business software

At Company Name, we believe that diversity and inclusion are key to success. We are committed to building a team that reflects our values of equality and respect for all. We encourage applications from people of all backgrounds, including those from different races, religions, national origins, genders, , , gender expressions, and ages. We also welcome veterans and individuals with disabilities to apply.