Purchasing Associate Job Description

purchasing associate job description includes a detailed overview of the key requirements, duties, responsibilities, and skills for this role.

Last update : July 14, 2023

Purchasing Associate Job Description

A purchasing associate is a person whom a purchasing department employs to handle purchasing.

Purchasing associates are often responsible for buying supplies, merchandise, and materials in an organization.

Purchasing associates often perform administrative tasks related to purchasing, such as sending out purchase orders, receiving shipments of items, and ordering supplies and merchandise.

Purchasing associates may also receive or deliver items to their designated locations.

Job Brief:

We’re looking for a Purchasing Associate to join our team! As a Purchasing Associate, you will be responsible for sourcing and procurement of materials and services for our company. You will work closely with our team of buyers to ensure that all purchasing activities are carried out in a timely and efficient manner. If you are a motivated individual with a strong work ethic, then we want you on our team!

Purchasing Associate Duties:

  • Oversee the purchasing procedures of materials, supplies, and equipment for use in projects, with the goal of purchasing competitively at the lowest prices possible
  • Research and select suppliers based on quality and price
  • Create purchase orders based on specifications, specifications, and directives from job supervisors
  • Liaise with vendors and suppliers to ensure timely receipt of materials
  • Check in shipments to ensure quality
  • Follow up on suppliers to ensure timely delivery of quality goods/materials
  • Research pricing trends to ensure the company receives the best value

Purchasing Associate Responsibilities:

  • Assist the operations manager in the sourcing of equipment, services, and materials for projects
  • Assist in supplier negotiations and contract management
  • Maintain and update contract files for project status, milestone achievements, and obligations
  • Research sources for equipment and material prices, and negotiate volume discounts
  • Create and approve invoices for payment
  • Coordinate receipt, storage, and delivery of materials and equipment
  • Procure materials, equipment, and services for projects
  • Coordinate shipment and storage of materials and equipment
  • Assist in product delivery, installation, and start-up
  • Research design trends, products, and suppliers
  • Assist in project/site audits
  • Perform other duties as assigned

Requirements And Skills:

  • Bachelor’s degree or equivalent work experience
  • 2+ years experience in purchasing or similar role
  • Knowledge of purchasing, contract, and specification writing
  • Experience working with purchasing and inventory management software
  • Strong organizational skills including attention to detail and ability to handle multiple tasks
  • Strong verbal and written communication skills

At Company Name, we are an Equal Opportunity Employer, committed to building a diverse and inclusive team. We encourage applications from people of all races, religions, national origins, genders, and ages, as well as veterans and individuals.

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