Operations Specialist Job Description

operations specialist job description includes a detailed overview of the key requirements, duties, responsibilities, and skills for this role.

Last update : July 14, 2023

Operations Specialist Job Description

An operations specialist is a person who oversees and coordinates activities within a facility.

Operations specialists are employed by companies that manufacture, distribute, or regulate goods.

They coordinate the activities that take place in their facility, such as shipping and transportation.

Some operations specialists also oversee facility maintenance.

Operations specialists must be knowledgeable about the shipping industry, and they typically work with other specialists, such as order fillers, inventory, and logistics specialists, who ensure a smooth flow of goods.

Operations specialists are in charge of keeping their department functioning, and they often have to handle a variety of tasks, such as keeping track of inventory,

Job Brief

We’re looking for Operations Specialist to join our team. The Operations Specialist will be responsible for a variety of tasks including providing support to our operations team, developing and implementing operational processes, and assisting with special projects as needed. If you are a highly organized individual with a strong attention to detail, then this is the position for you!

Operations Specialist Duties

-Ensure that accounts are paid in full, and notify the clients or superiors when accounts are past due
-Create and manage invoices and credit memos
-Oversee accounting functions, including sales, general accounting, accounts payable, and accounts receivable
-Review financial records for accuracy and review billing invoices, purchase orders, and inventory reports, and monitor the accounts payable and accounts receivable functions
-Coordinate with departmental staff to coordinate activities
-Coordinate with outside vendors
-Act as liaison between customers and various departments
-Maintain customer and vendor relations

Operations Specialist Responsibilities

-Support business strategy by providing operational support using a variety of specialized skills including, but not limited to, management, marketing, finance, information technology, human resources, sales, and customer service
-Create project spreadsheets, presentations, and reports using Excel and PowerPoint
-Manage all activities associated with implementing and executing projects
-Track inventory, shipping, and invoicing
-Coordinate internal and external activities such as vendor/customer interactions
-Utilize project management software to create Gantt charts, project schedules, and schedules
-Utilize job costing software to track and report costs to upper management
-Maintain personnel records and timesheets
-Process payroll and timesheets

Requirment And Skills

-2+ years experience in operations of large-scale (100+)-volume retail environment, including customer service, receiving, inventory, stocking, purchasing, and distribution
-Experience with vendor relationships, vendor setup and maintenance
-Ability to resolve problems and implement solutions

At Company Name, we believe that diversity and inclusion are essential to our success as an organization. We are committed to building a team that reflects our values of diversity and inclusion, and we encourage applications from people of all races, religions, national origins, genders, gender expressions, and ages.

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