City Clerk Job Description

city clerk job description includes a detailed overview of the key requirements, duties, responsibilities, and skills for this role.

Last update : July 14, 2023

City Clerk Job Description

The City Clerk is the custodian of all municipal records.

The City Clerk’s office is the city’s official publishing office.

The City Clerk is also the city’s Elections Official and is responsible for implementing all city elections.

The City Clerk is appointed by the Mayor and is confirmed by the City Council.

The City Clerk’s position is a part time administrative position with responsibilities for records management, elections, publications, and event coordination/management.

The City Clerk is elected by residents to a six-year term of office and is a full-time employee of the City.

The City Clerk is compensated on a part time basis.

Job Brief:

We’re looking for a City Clerk who is organized and detail oriented, with excellent communication and customer service skills. The City Clerk is responsible for maintaining official city records, issuing and processing permits and licenses, and providing administrative support to the City Council. If you are interested in this position, please submit your resume and cover letter to the City of XYZ.

City Clerk Duties:

  • Determine the qualifications of individuals who want to be appointed as City Commissioners and make appointments to fill vacancies when required by City Charter, evaluate performance and provide necessary instruction
  • Promote the orderly and efficient operation of City government by overseeing daily operations, and by preparing, publishing, and keeping current ordinances and resolutions governing City government
  • Promote citizen access to the City government by maintaining records and services which enable citizens to make informed decisions regarding City government
  • Provide customer service by answering the telephone, screening incoming calls, and directing calls to the appropriate person
  • Promote a positive image of the City by planning and participating in a variety of community and business related functions
  • Oversee City Records, including maintenance of City Ordinances/Resolutions, City Minutes, and City financial documents
  • Keep abreast of changes in City and national government
  • Prepare and file the annual budget ordinance and report for the Commission’s

City Clerk Responsibilities:

  • Maintain all municipal records, and prepare and process documents, such as ordinances, resolutions, minutes, contracts, licenses, deeds, reports, and correspondence
  • Act as public information officer, responding to inquiries from city residents, businesses, and non-residents
  • Collaborate with elected and appointed officials in planning and implementing city programs, policies, and budgets
  • Research, analyze, and resolve public inquiries and complaints
  • Conduct periodic audits to ensure ordinance compliance
  • Support community development initiatives and programs
  • Serve as liaison with community associations
  • Coordinate records management activities with archival services
  • Maintain and update the website
  • Support various community functions
  • Represent the city at public forums, community events, and civic events
  • Oversee implementation of technology systems
  • Attend meetings and events hosted

Requirements And Skills:

  • Bachelor’s degree in related field (Public Administration, Business Administration, Political Science, Finance, Public Safety, Law)

We believe in equal opportunity at our company and are committed to creating a diverse and inclusive team. We encourage applications from people of all races, religions, national origins, genders, , , gender expressions, and ages. We also value veterans and individuals with different backgrounds and experiences.

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