Invoice Processor Job Description

invoice processor job description includes a detailed overview of the key requirements, duties, responsibilities, and skills for this role.

Last update : July 14, 2023

Invoice Processor Job Description

An invoice processor refers to a company that processes or sorts out invoices based on purchase information.

Many large companies use invoice processors to process and sort their invoices.

These invoice processors may offer additional services, such as checking for duplicate invoices or processing payments.

If invoices are processed incorrectly, it can be costly.

For example, duplicate invoices and incorrect processing of payments can result in poor cash flow and delayed payments.

By sending invoices to an invoice processor, businesses may avoid costly problems that can occur with manual processing.

Job Brief:

We’re looking for an Invoice Processor who can help us with our billing and invoicing needs. We need someone who is detail-oriented and can work quickly and efficiently. If you have experience with invoicing and are interested in helping us out, please let us know.

Invoice Processor Duties:

  • Read and extract data from invoices to verify information, identify material and labor, and process invoices for payment
  • Process invoices for payment using the accounting database
  • Enforce all federal, state, and local codes, regulations, and requirements, including insurance requirements
  • Maintains confidentiality of financial and employer-related records
  • Maintain accurate records of all financial, employer-related, and human resource management activities
  • Maintain accurate records of all financial, employer-related, and human resource management activities
  • Maintain accurate records of all financial, employer-related, and human resource management activities
  • Work with accounting department to maintain accounting records
  • Responsible for following all company policies and procedures
  • Research and resolve complex problems
  • Research and resolve complex problems

Invoice Processor Responsibilities:

  • Oversee the receiving and filing of invoices from vendors and customers, track payments, manage cash disbursement, and reconcile bank and credit card accounts
  • Follow all operational procedures and quality standards
  • Maintain accounting records and spreadsheets
  • Work with shipping, packaging, and inventory departments to ensure proper delivery
  • Create and update all documents, spreadsheets, databases, and reports
  • Track and submit invoices for payment, verify receipt of processed payments, and track payments
  • Verify all bills have been paid before finalization of ledger
  • Track credits and deductions accurately
  • Maintain and monitor inventory
  • Maintain and update inventory records
  • Prepare business enterprise reports
  • Track job costs
  • Maintain and manage employee records
  • Update job performance appraisals and compensation plans
  • Work with dispatch to coordinate work assignments

Requirements And Skills:

  • Bachelor’s degree or equivalent in accounting, finance, or related field
  • 2+ years of experience handling accounts payable and accounts receivable
  • Experience with Excel, Word, and Outlook
  • Ability to communicate clearly, concisely, and politely with clients
  • Excellent organizational skills and ability to prioritize multiple

We at [Company Name] are proud to be an Equal Opportunity Employer. We understand that a diverse and inclusive team is key to success and encourage applications from people of all walks of life. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills.

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